In order for our church to develop and continue an effective ministry for edification and evangelism, a great many decisions have to be made. Because it's important that the wise counsel of members be tapped in the making of these decisions, our leaders have formed Ministry Task Groups (MTGs) to assist with making and implementing decisions related to our church buildings and grounds, church finances and community relations. Our present Constitution permits such groups to offer recommendations which must be approved by the Official Board. However, every effort will be made to honor recommendations and proposals which are carefully and prayerfully worked out within the respective groups, and when church resources are available to implement such proposals. Additional MTGs will be formed as the need arises.
Each group may choose from among their members a person to serve as Co-Chair. Each MTG will also choose a member to serve as Recording Secretary. They may also delegate to their members and to others tasks under their supervision. Within one week of each meeting, a copy of each meeting's notes will be given to the Pastor for his information. All policy recommendations will be in writing and brought to the Church Board by the Deacon Liaison.
All of the MTGs will meet at least once every other month, on the fourth Thursday at 7:00 p.m. In addition, each MTG will set the times and locations for additional meetings as needed, informing the Church Office so dates can be placed on the Church Calendar. The Chairman (Deacon) and Co-Chair will take responsibility to inform each member of these meeting times.
As with all church committees, the Pastor will be considered an ex-officio member of the MTGs. He will provide information, counsel and direction when needed, and will be present at meetings if either he or the MTG leaders feel it would be helpful.
Suggested Agenda:
1. Prayer
2. Select Co-Chair and Secretary
3. Receive Reports
4. Consider Areas Needing Attention
5. Receive Requests from Pastor/Deacons
6. Delegate Information Gathering and/or Assignments
7. Formulate Written Proposals
8. Prayer
Building Interior Ministry Task Group
This group will carefully examine all areas of our Sanctuary, Classrooms, Fellowship Hall, Kitchen, Offices, Entries, Stairways, Hallways, Storage Areas and Lavatories. They will make recommendations for improvements and help implement plans for ongoing cleaning, maintenance and redecoration, ensuring our congregation that the interior of our church will always be clean, clear, bright and pleasant. When improvements are desired, they will research alternatives, set priorities, identify resources, and submit recommendations to the Official Board for approval. A Deacon will serve as the group's overseer and liaison with the Board.
This MTG will provide recommendations for (written) policy, be willing to implement approved recommendations, and provide oversight for the following:
Renovation of the Building Interior: Refurbishing, Redecorating, Painting
Seasonal or Event Decorations
Lighting and Sound Equipment
Flowers
Moisture and Mold Control
Classroom Allocation and Maintenance
Bulletin Boards, Signs and Posters
Cleaning Supplies, and other Supplies for Bathrooms and Kitchen
Heating, Air Conditioning, Water Softener, Appliances
Equipment for Offices, Classrooms and Sanctuary
Service Contracts
Checking for Lights and Interior Doors Prior to Lockup
Arrangements for Cleaning All Rooms
Managing Closets and Storage Areas
Handling Suggestions and Solving Problems Related to Interior
Building Exterior and Grounds Ministry Task Group
This group will see to it that our building, grounds and parking areas will always present to our community an attractive, well groomed property that is a credit to the Lord's work. When improvements are desired, they will research alternatives, set priorities, identify resources, and submit final recommendations to the Official Board for approval. A Deacon will serve as the group's overseer and liaison with the Board.
This MTG will provide recommendations for (written) policy, be willing to implement approved recommendations, and provide oversight for the following:
Exterior Lighting - Steeple, Sign, Parking Lot Lights
Parking Lot Maintenance
Maintenance of Lawns (Church and Parsonage)
Shrubbery and Trees
Exterior Signs
Paint for Doors and Trim
Maintenance of Roofs
Walkways and Driveways
Opening and Closing the Building - (Locking Up)
Parsonage Building: Interior, Exterior and Grounds Maintenance
Handling Suggestions and Solving Problems Related to Exterior
Stewardship Ministry Task Group
This group will oversee all matters related to the handling of the church's money. They will recommend and establish policies for counting, recording, and reporting of income and expenditures. They will assist in the formulation of the annual budget, and when needed, they will be consulted by the Board regarding financial decisions. Only active members will be invited to serve with the Stewardship Task Group. Our Church Treasurer will be this group's overseer and liaison with the Board.
This MTG will provide recommendations for (written) policy, be willing to implement approved recommendations, and provide oversight for the following:
Receiving Offerings
Counting of the Offerings each week
Accounting Methods
Periodic Reports to the Congregation
Fund Raising for Special Projects
Creating the First Draft of the Annual Budget
Missions Giving and Support
Insurance
Bank Accounts
Requests for Checks and Reimbursements
Recommendations re. salary reviews
Community Relations Ministry Task Group
This group will oversee all matters related to the ministries which directly relate to the community at large. They will recommend and establish policies for evangelism, benevolence, advertisment, and community outreach of various kinds. They will assist in the formulation of a yearly plan and request and adminster funds under the supervision of the Pastor and Board of Deacons. A Deacon will serve as the group's overseer and liaison with the Board.
This MTG will provide recommendations for (written) policy, be willing to implement approved recommendations, and provide oversight for the following:
Benevolence (Care and Share) and Family Care when offered to people outside of Crossroads Church.
Community Service projects such as: Carol Sing, Family Film Night, Family Crisis Ministry, etc.
Evangelistic Crusades and similar endeavors, such as, Tent Crusade, Power Team, etc.
Acquisition and display of tracts in conjunction with the Resource Table.
Advertisements using various media: TV, Radio, signs, mailings, etc.
Interaction with first time visitors.
Guidelines for MTG Members
Faithful attendance - need 2/3 present
Meetings may take place before or after general church meetings, but not during
Pray in and out of meetings
Develop good research and information sharing
Practice Decision-Making by Consensus
Non-Controversial Decisions may be made by phoning - if more than one member dissents, call a meeting
Discrete discussion with other church members, with a willingness to give names when others' opinions are used to influence the decision being discussed. Honor requests for confidentiality.
Avoidance of Politics and Favoritism
Delegation of specific areas
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